InPalette | Online Material Library

Privacy Policy

We care about your privacy
We care about protecting and respecting your privacy. In order to serve you better and provide you with the best customer experience, we need to collect some personal data about you. This Privacy Policy will help you understand how we collect and use your personal data, who we share your personal data with, and how you can control the way your personal data is collected and used by us.
If you access or use our website ( (which we will refer to as “Website” in this Privacy Policy), or register to join as a member of our website ("Membership"), then this Privacy Policy is deemed to be agreed by you and will apply to you. If you do not agree with this Privacy Policy, please stop using our website, and do not apply for a Membership. 
Sometimes, we may send you a new notice to explain how we may use your personal data in specific situations, and will always give you the choice to opt out of such uses. 

Who are we? 
InPalette @ Hexa Professions Limited provided multi-category material library for Designers to collect trendy favourites. Users may create digital material board and schedules, order material including carpet swatches, wall covering samples, tiles, and flooring hardwoods in one goal. We provide ready-made media and content that is licensable for use in accordance with our various licenses that empowers our users, members, designers, and others to design and collaborate. Personal data we collect about you will be used in line with this Privacy Policy.

How do we collect data? 
Your personal data will either be provided by you, or will be collected by us, Hexa Professions Limited and InPalette, or captured automatically. For example, we collect your personal data when you complete your Membership application, or when you send us emails, create projects, quotation request, materials ordering or when you browse our website. 

What information do we collect about you? 
It may be necessary for you to provide us with certain personal data for us to provide service and you to receive the benefits of InPalette. We will let you know when such data is essential for the services and transactions. All other personal data is up to you to provide or not, as you prefer. 

(a) Your Membership
If you are a InPalette member ("Member"), some of the personal data we may collect about you includes:

(b) When you visit our website
We may use online tracking technology such as cookies, pixel tags, web beacons and other similar technologies to automatically collect information about:

 You have the right to disable any of these online tracking technologies. To learn more about how we use the above data, please see the section below on Online tracking technology. 

(c) Other information
We also collect some of your personal data whenever we communicate with you (e.g. email content, contact information, etc.), or when you complete any voluntary surveys and questionnaires we may send you from time to time (e.g. your demographic information and feedback).

How do we use your information? 
We will only use your personal data for the purposes set out below.

(a) Account administration
To help administer and maintain your Account, including:

(b) Customer support
To assist you when you contact us, such as responding to and investigating any of your questions or concerns, and monitoring and improving our customer support services.

(c) Marketing
To provide you with marketing and promotional materials ("Marketing Communications"), if you choose to receive them. Please see the section on Direct Marketing below for more information.

(d) Personalization
To create personalized Marketing Communications tailored to your interests and preferences, and to provide you with the best possible customer experience in relation to our website and your Membership. We may also use data analytics tools to determine whether our members' offers, advertisements and promotions are effective, as well as to determine whether you may be interested in new products or services, or to customize the content and types of offers, products, services that we present to you.

(e) Optimization and improvements
We may use your personal data to understand and improve our website operations, through various means, such as the use of analytics tools, research, surveys, and feedback forms. This will enable us to enhance services or products, develop new features and benefits, and amend business, marketing and strategic operations and plans.

(f) Legal and administration purposes
We may use your personal data to investigate or handle any incidents, claims or disputes, or as otherwise required by law or requested by any law enforcement or regulatory authorities, courts or other governmental agencies. We may also use your personal data in relation to any legal proceedings concerning you.

Who do we share your information with? 
To protect your privacy, we will endeavor to only share with third parties’ data which has either been aggregated and anonymized or which otherwise does not contain your name or contact details. However, there may be limited circumstances where we will share data (which may include your personal data) with third parties who may or may not be located overseas, as detailed in this section. By using our website, or applying for a Membership, you agree to allow us to share your personal data with third parties and to the cross-border transfer of your personal data in accordance with this section. Regardless of where we store or process your personal data, we are committed to protecting it and will take reasonable steps to safeguard it in accordance with this Privacy Policy and all applicable laws. 

(a)    InPalette
Your personal data may be transferred to InPalette for any of the internal purposes we have set out above. However, we will not provide your personal data to any InPalette member for them to send you marketing materials regarding their own products and services, unless we obtain your prior consent.

(b)    Service providers
Your personal data may be shared with our service providers who process personal data on our behalf to help us administer and operate InPalette, our website, to conduct data analytics, to help aggregate and anonymize the personal data, or to carry out any of the purposes set out above. These may include IT vendors, back-office and front-end or ancillary service providers, call center operators, marketing agencies, data management and analytics service providers, and customer contact services. Our service providers may contact you on our behalf or on behalf of our InPalette members, for any of the purposes set out above.

We only use trustworthy service providers, who are under an obligation to only use your personal data in accordance with this Privacy Policy. 

(d)    Professional advisors and assignees
When necessary, we may share your personal data with our professional advisors, including lawyers, accountants, financial advisors and insurers. Your personal data may also be shared with third parties in connection with any merger, acquisition, consolidation, restructuring, sale of assets, financing or any other similar scenarios involving the transfer of some or all of our business assets.

(e)    Government and regulatory authorities
This Privacy Policy is governed by the laws of the Hong Kong Special Administrative Region of the People's Republic of China ("Hong Kong"). We strive to handle your personal data in accordance with any data privacy laws that we believe apply to us. Your personal data may be shared with regulatory authorities, courts and other governmental agencies to comply with any legal or regulatory requirements, orders or requests. Any dispute concerning the terms and conditions of this Privacy Policy, shall be subject to the exclusive jurisdiction of the courts of Hong Kong.

(f)    Aggregated and anonymized data
Aggregated or anonymized data that does not include any personally identifiable information, may be used by us, our InPalette members or other third parties for various purposes, including enabling them to better understand customer needs or to improve and adapt their operations, products and services, or for the purposes of industry benchmarking, machine learning, research or analytics.

(g)    Direct Marketing
If you have opted to receive offers and promotions from us, we may use your personal data to:

Before providing you with direct marketing communications, we will always ask for your consent. You can choose not to receive any direct marketing communications from us.  

How do we keep your information secure? 
We take the confidentiality and security of your information seriously. We take all reasonable steps, including the implementation of technical and physical security measures, to ensure that all your personal data held by us is kept secure and safe from any loss or unauthorized disclosure, use and modification. All transactions under the terms and conditions of this Privacy Policy are based on the encryption of data exchanged between you and us on our secure website. 

How long do we keep your data for? 
We will keep your personal data only for so long as is necessary to fulfill the purposes outlined in this Privacy Policy, unless the law requires us to keep it for a longer period. Once we no longer need your personal data, we will either irreversibly anonymize or securely delete it on our servers. 

Your rights 
(a)    Access and correction
You have the right to access and correct your personal data held by us, at any time, by sending an email to our Data Protection Officer at In order to ensure that your personal data is kept as accurate as possible, please notify us at the email address above of any changes to your personal data.

(b)    Opt-out of direct marketing
At any time, you can ask us to stop using your personal data to send you direct Marketing Communications, or you can customize how you would like to receive direct Marketing Communications from us. You can exercise your rights to do this by:

We will stop using your personal data to send you Marketing Communications in accordance with your request. However, we may still send you non-promotional communications such as information concerning the administration of your Account, and may use non-personally identifiable information collected via cookies and other tracking technology to display marketing information via online advertising banners on websites visited by you. 

Online tracking technology 
Cookies are small text files that are stored on your browser or device by websites, online media and advertisements when you visit a website. 
We use cookies and other similar identification technologies such as web beacons and pixel tags on our website, emails and online advertisements for various purposes, including verifying users; remembering user preferences and settings to enhance your experience when you return to our website; delivering relevant content and advertisements based on your preferences, location and usage patterns; monitoring, evaluating and optimising the operation of our website; tracking and measuring the effectiveness of our advertising campaigns; and analysing traffic on our website. 
You can exercise your right to choose whether to accept cookies by adjusting your browser settings to modify your cookie preferences. Most browsers are set to accept cookies by default, but you are free to remove or block all browser cookies. However, if you turn off your cookies, some of our services may not function properly and you will not be able to receive the most efficient and personalized experience. 

How do we manage updates to this policy? 
From time to time, we may update this Privacy Policy to reflect new technologies, regulatory requirements or any other changes that may be necessary. We will notify you of any updates in accordance with your preference settings and, where required by law, obtain your consent. We will inform you by emailing you at the email address you provided us, and/or by posting a notice of these changes on our Site. 

How to contact us 
If you have any questions or comments concerning this Privacy Policy, you can contact our Data Protection Officer at  

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